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Buzzmint Hub / Engage / Create and manage Events

Create and manage Events

Set up an event, publish the joining information, support RSVP and calendar actions, and review attendance analytics.

For: Event administrators, community managers and membersReading time: 12 minIncludes video guideBuilt from walkthrough
Create and manage an EventNarration retained · lightweight web copy embedded.
Walkthrough reviewed
Source walkthrough

events.mov · Reviewed against the Buzzmint Engage interface on 16 July 2026. The original full-motion master remains in the private BUZZMINT VIDEOS Drive folder.

  1. 00:00Review Events

    See the empty state, search, category filter and Create Event action.

  2. 00:19Create Event categories

    Add All user Events and Exclusive events in Admin.

  3. 01:16Configure the Event

    Set date, time, recurrence, capacity, type, link and content.

  4. 04:25Review and RSVP

    Open the event detail and complete the member response.

  5. 05:04Add to a calendar

    Use Google Calendar or Outlook Calendar.

  6. 05:23Review Event Analytics

    See attendees and export event reporting.

What Events is for

Events gives members one place to discover upcoming sessions, understand how to join and record their attendance intention. It supports physical and online event information, calendar actions and event-level reporting.

The Events page provides search, category filtering and Create Event for authorised users.
The Events page provides search, category filtering and Create Event for authorised users.

Create Event categories

Open Admin → Categories, select the Events tab and add the category name and description. Confirm it is Active before creating the event.

Event categories are created in the shared Category Management area.
Event categories are created in the shared Category Management area.

Create an Event

Field or controlPurposeGuidance
TitleThe member-facing event name.State the subject and, where useful, the location or format.
CategoryControls event grouping and filtering.Use the audience category agreed for the event.
Date and TimeSets when the event begins.Check date format, local time and the expected time zone.
RecurringCreates a repeating event pattern.Use only when every occurrence has the same core details.
Max AttendeesLimits registrations.The interface indicates that an empty value means no limit.
DurationExplains the expected length.Use a clear value such as “2 hours”.
Event TypeIdentifies Online or Physical.Choose the type that matches the joining information.
Event LinkStores the meeting or map destination.Test the URL in a private browser window.
Event ActiveControls whether the event is active.Keep inactive while details are incomplete.
Description and ImageProvides context and visual identity.Include purpose, audience, preparation and accessibility information.
Create Event captures the core schedule, category, capacity and joining information.
Create Event captures the core schedule, category, capacity and joining information.
Event Type distinguishes Online and Physical events, while Event Link stores the relevant destination.
Event Type distinguishes Online and Physical events, while Event Link stores the relevant destination.
Add the event description and approved lead image before creating the event.
Add the event description and approved lead image before creating the event.

Member event journey

The published card shows the event image and summary information. The detail view adds organiser, schedule, attendance, location or joining information, event description and an RSVP action.

The published Event card presents the information members need to decide whether to open it.
The published Event card presents the information members need to decide whether to open it.
The Event detail page includes schedule, attendee information, joining details and RSVP.
The Event detail page includes schedule, attendee information, joining details and RSVP.

Add the event to a calendar

Select Add to Calendar and choose Google Calendar or Outlook Calendar. Confirm that the generated calendar entry contains the correct time, title and link.

Members can add the event to a supported calendar service.
Members can add the event to a supported calendar service.

Review Event Analytics

Event Analytics lists the event, schedule, location, attendance and status. The participant view identifies registered members and their points where applicable. Use Export Analytics when a downloadable record is required.

Event Analytics provides event-level status and participant information.
Event Analytics provides event-level status and participant information.

Event best practice

  • Always state the time zone for distributed communities.
  • Use the correct Event Type and test the meeting or map link.
  • Set capacity only when somebody owns the waiting-list or refusal process.
  • Include accessibility, preparation and contact information.
  • Review recurring events when one occurrence changes.
  • Export attendance only for an agreed operational purpose.

Event checklist

  • Category is active and correct.
  • Date, time and duration are confirmed.
  • Time zone is clear in the description where needed.
  • Capacity and recurrence are intentional.
  • Online or physical type matches the link.
  • Image and description display correctly.
  • RSVP and calendar actions work.
  • Analytics and participant reporting are available to the right roles.

Common issues

The event does not appear

Check Event Active, category, portal and any date-based filtering.

The calendar time is wrong

Recheck the event time, user locale and time-zone assumptions before republishing.

Members cannot join

Test the Event Link and confirm it is accessible to the intended audience without an expired invitation.

Hub version 0.3.7 · Last updated 16 July 2026

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