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Buzzmint Hub / Engage / Admin / Manage user roles and signup links

Manage user roles and signup links

Build permission sets, verify member visibility and generate controlled signup routes for a specific role.

For: Platform administrators and access managersReading time: 12 minIncludes video guideBuilt from Admin walkthroughAdmin access
Manage user roles and signup linksNarration retained · lightweight training copy embedded.
Admin walkthrough reviewed
Source walkthrough

admin_userroles.mov · Reviewed against the Buzzmint Engage Admin interface on 16 July 2026. The full-motion master remains in the private BUZZMINT VIDEOS Drive folder.

  1. 00:00Review roles

    Inspect attached users, permissions, status and links.

  2. 00:48Edit permissions

    Open the available and assigned permission lists.

  3. 01:33Assign module actions

    Move the required module permissions into the role.

  4. 02:07Verify member access

    Check the resulting member experience.

  5. 03:04Generate a signup link

    Create the role-specific onboarding URL.

  6. 03:39Test registration

    Complete the public account form and sign in.

What User Roles controls

User Roles defines permission bundles and can generate public signup links that automatically assign a role. Changes here affect both administration capability and the member modules visible after registration.

The User Roles table summarises attached users, content, memberships, permissions, status and signup links.
The User Roles table summarises attached users, content, memberships, permissions, status and signup links.

Edit role permissions

1

Open the role action

Choose the permissions action for the role you need to change.

2

Review available permissions

Use the module tree and search to find the required capability.

3

Review assigned permissions

Confirm what the role already contains before adding more.

4

Move selected permissions

Assign only the actions needed by this role.

5

Save and test

Save the role and verify it with a representative account.

The Role Permissions modal separates available and assigned permissions.
The Role Permissions modal separates available and assigned permissions.
Module permissions can be selected and moved into the assigned list.
Module permissions can be selected and moved into the assigned list.

Verify the member experience

The walkthrough checks the News page using a role-limited account. Combine User Roles with Module Control: a permission can exist while the module remains hidden, or a module can be visible without a privileged administration action.

A representative member account confirms the modules and actions granted by the role.
A representative member account confirms the modules and actions granted by the role.

Generate a role signup link

A signup link provides a public account-creation form associated with the selected role. Generate, copy and distribute it only through an approved onboarding route.

The Generate Link action creates a role-specific public signup URL.
The Generate Link action creates a role-specific public signup URL.
The public account form collects profile and identity information before assigning the linked role.
The public account form collects profile and identity information before assigning the linked role.
Role signup links are access mechanisms.Do not publish a privileged-role link broadly. Revoke or replace a link when its onboarding purpose ends.

Role-management best practice

  • Design roles around responsibilities, not individual people.
  • Apply least privilege and add access only when justified.
  • Use separate roles for member and administrator responsibilities.
  • Review attached users before changing a live role.
  • Test generated signup links in a private browser.
  • Use Sync Permissions only when you understand the intended effect.

User Roles checklist

  • The role name and purpose are clear.
  • Assigned permissions match the responsibility.
  • Module Control visibility supports the role.
  • Existing attached users were considered.
  • The signup link assigns the intended role.
  • Privileged links are distributed securely.

Common issues

A user has a permission but cannot see the module

Check the role in Module Control as well as User Roles.

A signup creates the wrong access

Confirm the link belongs to the intended role and remove obsolete links.

Changing a role affects existing users

Role edits normally apply to attached users; review the attached-user count before saving.

Hub version 0.3.7 · Last updated 16 July 2026

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